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HIPAA for Flex Insights Historical Reporting

For healthcare customers, Flex Insights does not allow Protected Health Information (PHI) to be present in data that are in the Historical Reporting workspace. For HIPAA accounts, Flex Insights preemptively removes known Personally Identifiable Information (PII) attributes before passing events to the rest of the data pipeline.

Some features are limited or not available in Historical Reporting for HIPAA-enabled accounts.

We recommend caution when using programmability to pass additional data to Flex Insights.

Architecture

Events Filter processes individual TaskRouter events from Flex before passing them to Flex Insights infrastructure. The Event Filter keeps only a set of allowed attributes for accounts that have HIPAA enabled. All other attributes are dropped from the individual events. The filtering is applied from the moment when the account is marked as HIPAA.

HIPAA for Flex Insights Historical Reporting architecture diagram

Preserved Attributes

Attributes listed in this section are the only attributes preserved in the events passed to Flex Insights.

The list of the preserved attributes may grow in the future. We recommend checking the current version of this document before passing additional PII or other sensitive data into attributes.

You must ensure that no PHI data is entered into the preserved attributes.

You must also ensure that no PHI data is entered for agents, conversations, and customers objects in the task attributes.

We strongly recommend not allowing any PII into other attributes and carefully consider if it is essential for your operations.

Preserved attributes on the root level of task attributes: channelSid, conversations, customers, direction, from_country, hipaa_enabled, reason, recordings, reservation_attributes, to_country

Preserved attributes in the conversations object: abandon_time, abandoned, abandoned_phase, activity, activity_time, agent_talk_time, average_response_time, campaign, case, channel, communication_channel, content, conversation_attribute_1, conversation_attribute_10, conversation_attribute_2, conversation_attribute_3, conversation_attribute_4, conversation_attribute_5, conversation_attribute_6, conversation_attribute_7, conversation_attribute_8, conversation_attribute_9, conversation_id, conversation_label_1, conversation_label_10, conversation_label_2, conversation_label_3, conversation_label_4, conversation_label_5, conversation_label_6, conversation_label_7, conversation_label_8, conversation_label_9, conversation_measure_1, conversation_measure_10, conversation_measure_2, conversation_measure_3, conversation_measure_4, conversation_measure_5, conversation_measure_6, conversation_measure_7, conversation_measure_8, conversation_measure_9, crosstalk_time, customer_talk_time, date, destination, direction, external_contact, external_id_label, first_response_time, focus_time, followed_by, handling_department_id, handling_department_name, handling_department_name_in_hierarchy, handling_team_id, handling_team_name, handling_team_name_in_hierarchy, hang_up_by, hold_time, in_business_hours, initiated_by, initiative, ivr_path, ivr_time, kind, language, longest_silence_before_agent, longest_silence_before_customer, longest_talk_by_agent, longest_talk_by_customer, media, order, outcome, preceded_by, priority, productive, queue, queue_time, recording_status, ring_time, segment_link, segment_name, segment_recording_offset, service_level, silence_time, source, talk_time, virtual, workflow, wrap_up_time

Preserved attributes in the customers object: acquisition_cost, acquisition_date, business_value, category, country, customer_attribute_1, customer_attribute_2, customer_attribute_3, customer_label_1, customer_label_2, customer_label_3, customer_link, customer_manager, gender, market_segment, organization, region, state, type, year_of_birth

Removed Attributes

Attributes that are removed are notably:

  • Customer phone, customer email and customer external ID. Removing these attributes clears customer-identifying information that is pulled from Flex by default.
  • External Contact. Although this attribute does not usually contain customer-related information, in the events received by Flex Insights it may appear within the same attributes as customer information.

Affected Features in HIPAA Accounts

Customers with HIPAA enabled for Flex insights will miss several features that are not critical but may influence the user experience and ability to report on some use cases.

Commenting and Assessment

Commenting and assessment features are available. Users should not write any PII data into free-text comments.

Conversations Not Linked to Customer Journeys

Conversations are not linked to customer journeys by default. Each conversation behaves as if it was from a different customer. For example, it will not be possible to report on how many conversations with a customer are needed to resolve an issue.

Segmenting Metrics by External Contact

External Contact represents the contact information of the organization.

Segmenting conversations by External Contact (external_contact) will not be available. This is because both the customer and the contact center phone numbers can be in the same attributes. External Contact attributes can be provided programmatically via task attributes.

External Contact must not contain any PII.

Waveform in Conversation Screen

Waveform in Conversation Screen is not available. The call recordings can still be played back, however navigation within the recording would be less convenient as the segments where agents or customers speak are not visualized.

Speech Essentials

Speech essentials metrics are not available. This includes agent talk, customer talk, crosstalk, silence, and any metrics built on top of them.

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