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Call Tracking with Ruby and Rails

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This Ruby on Rails web application shows how you can use Twilio to track the effectiveness of different marketing channels.

This application has three main features:

  • It purchases phone numbers from Twilio to use in different marketing campaigns (like a billboard or a bus advertisement)
  • It forwards incoming calls for those phone numbers to a salesperson
  • It displays charts showing data about the phone numbers and the calls they receive

Check out how used Twilio to build a call tracking platform for healthcare providers.

In this tutorial, we'll point out the key bits of code that make this application work. Check out the project README on GitHub to see how to run the code yourself.

Let's get started!

Search for available phone numbers

Call tracking requires us to search for and buy phone numbers on demand, associating a specific phone number with a lead source. This utility class uses the twilio-ruby helper library to search for phone numbers by area code and return a list of numbers that are available for purchase.


        Search Phone Numbers


        Now let's see how we will display these numbers for the user to purchase them and enable their campaigns.

        Display available phone numbers

        Display available phone numbers

        We display a form to the user on the app's home page which allows them to search for a new phone number by area code. At controller level we use the TwilioClient we created earlier to actually search for numbers. This will render the view that contains a list of numbers they can choose to buy.


              Available Phone Numbers


              We've seen how we can display available phone numbers for purchase with the help of the Twilio C# helper library. Now let's look at how we can buy an available phone number.

              How we buy a phone number

              Buy a phone number

              Our purchase_phone_number method takes a phone number as its sole parameter and uses our Twilio API client to purchase the available phone number our user chooses.


                    Purchase Phone Number


                    If you don't know where you can get this application SID, don't panic, the next step will show you how.

                    See where we get that application SID

                    Set webhook URLs in a TwiML Application

                    When we purchase a phone number, we specify a voice application SID. This is an identifier for a TwiML application, which you can create through the REST API or your Twilio Console.

                    Create TwiML App

                    Learn how to associate a phone number

                    Associate a phone number with a lead source

                    Once we search for and buy a Twilio number, we need to associate it with a lead source in our database. This is the core of a call tracking application. Any phone calls to our new Twilio number will be attributed to this source.


                          Lead Source Controller


                          So far our method for creating a Lead Source and associating a Twilio phone number with it is pretty straightforward. Now let's have a closer look at our Lead Source model which will store this information.

                          How we define the lead source model

                          The LeadSource model

                          The LeadSource model associates a Twilio number to a named lead source (like "Wall Street Journal Ad" or "Dancing guy with sign"). It also tracks a phone number to which we'd like all the calls redirected, like your sales or support help line.


                                Lead Source Model


                                As the application will be collecting leads and associating them to each LeadSource or campaign, it is necessary to have a Lead model as well to keep track of each Lead as it comes in and associate it to the LeadSource.

                                Let's see what the Lead model looks like

                                The Lead model

                                A Lead represents a phone call generated by a LeadSource. Each time somebody calls a phone number associated with a LeadSource, we'll use the Lead model to record some of the data Twilio gives us about their call.


                                      Lead Model


                                      The backend part of the code which creates a LeadSource as well as a Twilio Number is complete. The next part of the application will be the webhooks that will handle incoming calls and forward them to the appropriate sales team member. Let's us see the way these webhooks are built.

                                      Learn how to forward calls

                                      Forward calls and create leads

                                      Whenever a customer calls one of our Twilio numbers, Twilio will send a POST request to the URL associated with this action (should be /call-tracking/forward-call).

                                      We use the incoming call data to create a new Lead for a LeadSource, then return TwiML that connects our caller with the forwarding_number of our LeadSource.


                                            Call Forwarding


                                            Once we have forwarded calls and created leads, we will have a lot of incoming calls that will create leads, and that will be data for us but we need to transform that data into information in order to get benefits from it. So, let's see how we get statistics from these sources on the next step.

                                            See how to get statistics from lead sources

                                            Get statistics about our lead sources

                                            One useful statistic we can get from our data is how many calls each LeadSource has received. We use the Active Record Query Interface to make a list containing each LeadSource and a count of its Lead models.


                                                  Leads By Source Stats


                                                  Up until this point, we have been focusing on the backend code to our application. Which is ready to start handling incoming calls or leads. Next, let's turn our attention to the client side. Which, in this case, is a simple Javascript application, along with Chart.js which will render these stats in an appropriate way.

                                                  How we draw the statistics with chart.js

                                                  Visualize our statistics with Chart.js

                                                  Back on the home page, we fetch call tracking statistics in JSON from the server using jQuery We display the stats in colorful pie charts we create with Chart.js.


                                                        Pie Chart from Stats


                                                        That's it! Our Ruby on Rails application is now ready to purchase new phone numbers, forward incoming calls, and record some statistics for our business.

                                                        Where to next?

                                                        Where to next?

                                                        If you're a Ruby on Rails developer working with Twilio, you might also enjoy these tutorials:

                                                        Click To Call with Ruby and Rails

                                                        Put a button on your web page that connects visitors to live support or sales people via telephone.

                                                        IVR: Phone Tree with Ruby and Rails

                                                        Connect your callers to an IVR (interactive voice response), allowing them to make selections about how their call should be routed.

                                                        Did this help?

                                                        Thanks for checking this tutorial out! If you have any feedback to share with us please contact us on Twitter, we'd love to hear it.

                                                        David Prothero Kat King Andrew Baker Ricky Holtz Jose Oliveros Brianna DelValle
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                                                        Need some help?

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